BACKGROUND
The ASEAN Institute for Peace and Reconciliation (ASEAN-IPR) was officially launched by the ASEAN Leaders in November 2012, during the 21st ASEAN Summit in Phnom Penh, Cambodia. It was established to be an ASEAN institution mandated for research activities on peace, conflict management and conflict resolution. ASEAN-IPR is listed in Annex 2 of the ASEAN Charter, as an “Entity Associated with ASEAN”, under the category of ‘Think Tanks
and Academic Institutions’.
In pursuit of its mandate, the Institute functions to undertake the following activities:
- research;
- build capacity and knowledge amongst stakeholders;
- pool expertise and
support for ASEAN Bodies; - network and collaborate with relevant institutions and
organisations on issues of common concern; and, - disseminate information on best
practices, lessons learned, as well as promote awareness on the work of the Institute.
For the past three years, the ASEAN-IPR Secretariat has operationalized under the Executive Director and built a strong foundation to support the work and activities of the Institute, in pursuit of its mandate. With a vision as ASEAN’s knowledge hub and centre of excellence in building capacity on conflict resolution and reconciliation, the ASEAN-IPR has many activities in the pipeline.
In conjunction with the above, the ASEAN-IPR Secretariat opens the opportunity and invites fresh graduates or graduate candidates in their final years of studies as an Intern to support the work of the Institute. The Interns shall work within the ASEAN-IPR Secretariat for a minimum of 3-month time, with 2-3 allocated spaces per Quarter of the year. Specifically, the ASEAN-IPR invites ASEAN Nationals currently residing and recruited in Indonesia to be an Intern in support of the Secretariat’s Operations, working under the Finance & Administration Officer. The internship shall provide an opportunity to gain experience working in an ASEAN entity and provide the Intern with the opportunity to learn about ASEAN affairs – namely the work of the ASEAN-IPR as part of the ASEAN community-building process. The Intern would be able to gain knowledge about the work environment, and work ethics as well as skills in planning, management, coordination and administration skills.
TASKS OF THE INTERN
- Assist in preparation of financial documents for payment processing through the ASEAN-IPR Secretariat Finance System
- Follow up of expenses and filing
- Support as well as follow up on project funding with partners
- Assisting to archive documents related to staff attendance
- Archive purchase orders, contracts and other procurement related files
- Collect, search and compile potential suppliers list
- Provide logistic support for events, mission and conference
- Assist in travel arrangement
- Assist in managing the organisation’s filing system
- Assist in creating requested PowerPoint Presentation (PPT) materials
- Assist to answer phone and guide calls to the relevant staff
- Ensure external people are welcomed in the office
- Undertake other tasks and administration activities as requested
QUALIFICATIONS AND SKILLS
- Undergraduate study in an accounting or business administration field
- Good written and oral communication skills in English
- Ability to plan and organize work
- Resourcefulness, initiative, enthusiasm and detail-oriented
- Possess ability to adapt to new environments and to work with individuals from multicultural backgrounds
- Very good computer skills including knowledge and experience in all Microsoft Office
software (PowerPoint, Word, Excel, Outlook, etc.) - Team Spirit, ability to multi-task and possibly work irregular hours
- Possess reliable knowledge and skills on using Microsoft Office software
- Tech-savvy with knowledge of social networking tools and virtual platforms
REMUNERATION
- The internship is voluntary and unpaid.
- The selected intern will be given a certificate signed by the Executive Director on
successful completion of internship.
HOW TO APPLY
You may apply by sending your application to secretariat@asean-aipr.org and aipr.secretariat@gmail.com with the following documents:
- Cover letter, highlighting motivation and interest for the position, as well as your
suitability and potential contribution; - Detailed curriculum vitae (CV);
- Certified true copies of educational certificates, or university’s letter of
recommendation
NOTES
- Please ensure that the total size of your email, including attachments is no more than 5 MB.
- Please indicate on the subject heading: “Application for ASEAN-IPR Intern: Secretariat Operations – [Your Name]”. Application documents should be received by Friday, 4 December 2020.
- Incomplete applications will not be considered.