About the job
About The Role
As a Legal Support, you will assist lawyers with document formatting, managing administrative tasks, leading the document management/storing, and assisting in invoicing process for vendors. The role demands meticulous attention to detail, good communication skills, and adaptability. Furthermore, along with employing administrative works, you will be in charge of organizing databases of documents and coordinating meetings and events. Working closely with cross-function departments, on-demand business streams, and external parties, you will get to assist and administer legal-related matters across the company. The cherry on top: you’ll get to be a part of a team that works to drive the company’s decision-making, ensuring each business action is in line with the legal perspective.
What You Will Do
- Provide administrative support for Gojek Legal Team’s work streams, including but not limited to document formatting, signing, scanning, and delivery to other parties (arranging internal and/or external couriers to send the documents to other parties), and processing invoices from local and overseas vendors
- Commence document filing to organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards
- Maintain and update the database of the company’s documents, licenses, permits, agreements, and letters to enable easier reference for tracking systems
- Coordinate logistics for various events and meetings with internal and/or external parties, and coordinate with other admin or assistants in arranging or scheduling events or calls
- Liaise with legal-related vendors or third parties (as necessary) to perform any legal-related matters sub-contracted to other parties
What You Will Need
- Bachelor degree
- Minimum 1 year experience working as an admin/secretary in private sector (preferably have experience supporting legal team from a law firm)
- Good proficient in spoken and written English
- Domiciled in Greater Jakarta
- Skillful in using Microsoft Office (including Word, Excel, and PowerPoint) and any type of Google Documents/Sheets
- Highly responsible, motivated and independent
- Team-oriented with strong willingness to work and adapt in a fast-paced, agile, and dynamic environment
- Excellent communication and social competence skills